Office Administrator/PA

This role is all about keeping things running smoothly behind the scenes. You’ll manage day-to-day office tasks, provide personal assistant support to the Kaihautu (CEO/leader), and help the team stay organised and well-supported.

We're looking for someone who is: - Organised and detail-focused – you like tidy systems and forward planning - Trustworthy and discreet – you’ll handle sensitive information professionally - Warm and supportive – you bring aroha (care) to your work and love helping others - Tech-savvy – confident with Microsoft 365, Xero, and online tools - Kaupapa Maori-aligned – grounded in tikanga and committed to uplifting Maori whanau

Key Responsibilities 1. Office & Systems Administration - Keep communication, filing, bookings, and supplies well-organised - Track petty cash, invoices, and receipts - Ensure the office is resourced and running smoothly

2. Personal Assistant Support to Kaihautu - Manage calendar, emails, and meetings - Organise hui (meetings), prepare agendas, and take minutes

3. Team Logistics & Coordination - Book team travel, vehicles, and accommodation - Support planning for events, wananga, and training - Keep contact and resource lists up to date

4. Staff Onboarding & Exiting - Assist with recruitment, induction, and exit processes - Set up files and collect equipment as needed

5. Health, Safety & Risk Management - Act as the office H&S Officer - Keep safety plans and records up to date - Support emergency readiness and wellbeing

6. Front-of-House & Communications - Greet visitors and answer phones - Respond to general enquiries warmly and professionally

7. Additional Support - Take on other tasks from the Kaihautu as needed - Be flexible and responsive to team needs

- Proven admin experience in a busy team - Confident using MS Office, Google Drive, SharePoint, etc. - Experience in kaupapa Maori or values-based organisations (advantage) - First Aid and/or Health & Safety certification (or willing to gain it) - Full NZ driver’s licence

About You - Organised and detail-focused – you like tidy systems and forward planning - Trustworthy and discreet – you’ll handle sensitive information professionally - Warm and supportive – you bring aroha (care) to your work and love helping others - Tech-savvy – confident with Microsoft 365, Xero, and online tools - Kaupapa Maori-aligned – grounded in tikanga and committed to uplifting Maori whanau

- MUST PASS ALL PRE EMPLOYMENT CHECKS