Office Administrator

We are looking for a dedicated and detail-oriented Office Administrator to join our transport company based in Drury, Auckland. We need someone who is organised, with a high level of accuracy and attention to detail. You will need to be confident working under pressure and meeting deadlines. You will have a positive attitude, must be mature and responsible. Your duties will include but not limited to: • Have clear understanding of all the guidelines, ensuring the relevant policies and procedures are followed • Preparing the daily reports of staff log slips, reviewing, identifying and following up on pending log slips • Assisting with the planning and scheduling transport logistics, including coordinating with the drivers, dispatch team and or clients • Keeping and maintaining the file records • Responding to the email queries in a professional and timely manner • Recording any issues of the vehicles and/or staff and notifying to the relevant person • Answering the phone calls and the customer queries about the services in clear and prescribed manner • Preparing and processing the invoices and billings assisting in preparing the financial reports • Monitor accounts receivable and ensure timely payment collection. • Maintain accurate records of all financial transactions related to transport services. • Typing of letters, quotes, and documentation • Keeping the training records updated and booking the drivers for training as and when required. • Serve as a point of contact for customers, addressing inquiries related to deliveries, transport services, and scheduling. • Keep accurate records of licenses, certifications, and maintenance schedules for vehicles and drivers. • To ensure the compliance with occupational health and safety regulations

Proven work experience as an Office Administrator or similar role Excellent communication skills, both written and verbal Proficient in using Microsoft Office Suite and other relevant software Must hold a full NZ Class 1 Drivers licence Must pass police check and pre-employment drug test