Operations & HR Administrator

Provide general administrative support to the operations team. Diary management and organizing meeting Preparing agendas and taking minutes at meetings Training staff in new systems and business processes, which includes field visits to train staff Booking training for field staff as required and maintaining training records Draft and manage annual service agreements with clients and contractors. Prepare orchard management agreements and budgets for clients. Assist with administration requirements for Orchard Management Onboard new client data into the system efficiently and accurately. Collaborate with team members to ensure smooth operations and effective communication. Managing the purchasing process for stationery, PPE and other general consumables Keeping up to date with industry knowledge and education Daily Tasks Involved in the role Provide general administrative support to the operations team. Diary management and organizing meeting Preparing agendas and taking minutes at meetings Training staff in new systems and business processes, which includes field visits to train staff Booking training for field staff as required and maintaining training records Draft and manage annual service agreements with clients and contractors. Prepare orchard management agreements and budgets for clients. Assist with administration requirements for Orchard Management Onboard new client data into the system efficiently and accurately. Collaborate with team members to ensure smooth operations and effective communication. Managing the purchasing process for stationery, PPE and other general consumables Keeping up to date with industry knowledge and education Other tasks as set out by the Operations Manager to perform the duties of the role and to meet the needs of the business Assist with HR recruitment processes, including job postings, candidate screening, interview coordination, employment agreement drafting and reviews. Liaising with new employees to complete and obtain copies of employee agreements, Identification, IRD tax forms, Kiwisaver forms, deduction forms, PPE/tool forms, and other necessary documentation Conducting visa checks of overseas workers and maintaining records Liaising with Payroll Administrator to forward new employee information and records to input into HR Information Systems. Onboarding new employees. Backup for Payroll Administrator during leave absences Assistance with conducting Health & Safety Inductions of new employees and refreshers for existing staff Management of training for employees, and loading certificates into Employee Files Assisting with all other Human Resources documentation and implementation, including but not limited to induction procedures, recruitment, and employee letters such as performance and disciplinary letters Provide general HR support and training to field staff responsible for team members

Minimum of 3 years’ experience as an HR Administrator. Strong proficiency in Microsoft Office Suite, including Excel, PowerPoint, and MS Teams. Ability to work effectively as part of a team. Attention to detail and high accuracy. Excellent communication and interpersonal skills. Excellent planning and time management skills. Flexible and a fast learner. Ability to multi-task and adapt to an ever-changing environment. Strong work ethic and a positive attitude. Willingness to go the extra mile to complete time-pressured tasks. Problem-solving skills and ability to rectify issues. Accurate data entry and record-keeping abilities. Full, clean NZ Driver’s Licence and reliable transport. Preferably experienced in the kiwifruit/horticulture industry. Able to pass a drug test Clean criminal record